Board of Directors Meeting - Tuesday, October 6, 2009  – 5:30 pm

Present - Dennis Delbert, President,  1^st. VP,  Denny Stephan, 2nd. VP, Diane Basich, Secretary, Marti Stephan, Treasurer, John Bartsch, Quality Assurance, Bill Freyler, Communications, Wayne McCracken, Member at Large, Rod Miller, Member at Large,  Tonya Mangerie, Publicity Cindy Foose, Social Director and Mike Hudimac, Awards Coordinator

• The Board discussed the following issues:

• Monthly Club Meetings
• Awards 2009
• Club Treasury
• Upcoming Races
• Denny Stephan - Timing System

After a discussion regarding the above issues, the following action will be taken for club discussion.

Monthly Club Meetings -

As in the past the club has 4 meetings that have scheduled activities, Jan. – Jeopardy, Aug. – club picnic, Nov. Nominations of Officers and Dec. – club Christmas Party.  The balance of meeting dates will consist of four meetings that will have a speaker (later discussion with club members on topics of interest), and four open forum meetings.  Also, a light snack will continue to be served at each meeting

                        Awards 2009 -

Mike Hudimac, Award chairman led the discussion with the board of what awards will be given.  The following was decided – Race Director of the year  (1), Sponsor of the Year  - (1), Volunteer of the Year – (2) and Best T-shirt Design of the Year – (1).

Club Treasury -

Marti spoke to the board regarding the club money balance and the need to possibly give back to the community.  Student scholarship awards and children in need were discussed.   Dennis commented that he would contact the OVAC for suggestions in possible awarding a student athletic scholarship.

                        Upcoming Races -

Dennis spoke to the board regarding the Turkey Trot – Nov. 26^th.  Santa Trot – Dec. 5^th. John Nalley/Red Cross.

Dennis also commended Rod, Cindy and Denise for a great race at Barkcamp.  359 total participants.  The 5K Autism race was very successful.  The proceeds will allow the PACE organization to present a well-known speaker at their Oct. 13^th meeting. Also, the Intellectual Disabilities 10K/5K was a well-organized race and had a great 10K course.  Thanks to all the race directors for their hard work!

Denny Stephan - Timing System –

Denny Stephan informed the board that he would no longer be running for his current position of  2^nd. VP.  He also would no longer be doing the club insurance activities.  Denny was commended for a job well done!

In regard to the timing system, Denny  commented about the timing system and the actual timers.   He is working with the developer to be able to get the timers working.

The club will continue to work with George Fraizer and his group in timing races for the remaining 2009 racing season.

A card for fellow runner, Richard Hall, was given to the members to sign.  Richard is now receiving chemo.  He is staying with his daughter, Darlene in California. Our thoughts and prayers go out to Richard and his family.

 A general discussion was held in regards to the possibility of the club to purchase a lightweight jacket to be available to club members at a cost.